Location scout and permit management for advertising — one producer, one NDA, one invoice.

Our default NDA is signed before the recce brief lands — it covers the scout team, permit team and crew roster because they’re the same legal entity. For advertising, we also offer a competing-brand lockout clause. On request, we’ll block scouts for a named competitor for a defined period, geo-scoped to the locations on the shortlist.

Every location release we draft names a primary usage period — most commonly 24 months, EU and US and AU broadcast and digital — and a hold-over mechanism for extension. Extension triggers are flagged on the release face page, not buried in an appendix. If the agency calls for year-three extension on a protected-park location, we re-negotiate with the Parc Natural de Ses Salines or the private owner directly.

Two different filings in Spain. A test-shoot or pre-viz day (no talent, no brand-visible product, scout camera only) can often go under a simplified notification for most Ajuntaments and doesn’t need the full Parc Natural application. The final shoot day needs the full permit, location release and crew documentation. We file both in parallel at T-14 to keep the agency’s PPM schedule intact. Berliner Drehgenehmigung treats both the same — budget the longer lead.

Yes for private locations — contractual exclusivity clause on the location release, typical window covering shoot dates plus a buffer on each side. For Consell-administered sites and Parc Natural, we can’t legally exclude other productions, but we stagger slots so two swim brands aren’t shooting the same Ses Salines dune on consecutive mornings. That staggering is our call, not the agency’s headache.

Default is agency-of-record. GBP, USD and EUR accepted. VAT reverse-charge applied for EU-registered agencies; zero-rated for UK and US agencies. If the end client wants to invoice direct — common for luxury brands with in-house production — we split the PO: agency handles the service fee, end client handles pass-through costs. Our Spanish fiscal representative handles NIF and intra-community VAT filings so the agency’s finance team doesn’t need a Spanish accountant.

Spain is effectively non-union at the crew level, and the permit stack is multi-jurisdiction — Ajuntament, Consell, Parque Natural and Costas can each hold a separate sign-off over the same location. The practical win is that day-to-day crew rates for comparable skill levels run well below London and New York, and locations that are over-shot elsewhere remain genuinely fresh. The practical risk is that cold-email permit requests go unanswered — filings need to go in person and in Catalan or Castilian.

Private fincas are owner-driven — territories are whatever you negotiate. Parc Natural de Ses Salines and Paratge Natural de la Serra de Tramuntana are cleared for global broadcast but the location name can’t appear in overt branding without Park Authority sign-off, which is relevant for travel-adjacent campaigns. Demarcación de Costas shoreline frames carry no territory caveat. Berlin Tempelhof and Teufelsberg require a media-use rider on top of the Drehgenehmigung. We surface all four on the T-14 broadcast map so there are no surprises after PPM.

Emails answered in under four hours during working hours across Ibiza, Mallorca and Berlin time zones. A full recce deck with owner-phoned shortlist and broadcast-clearance column lands within ten working days of brief intake. Permit lead sheets are delivered on the same day as the deck — the agency’s head of production has both documents before the client PPM.