PRODUCTIONS WITH A SMILE
Ibiza film permit filings that actually land on the mayor’s desk.
Five authorities sign off on an Ibiza shoot: Ajuntament d’Eivissa, Consell d’Eivissa, Parque Natural de Ses Salines, Demarcación de Costas, and — if you fly — AESA. We file all five, in the right order, on the right Thursday. Parque Natural is 14–21 working days. Closed beach is 21+. Drone commercial is 21. No surprises at the gate.
The Ibiza permit stack isn’t one form — it’s five offices, four postcodes, and one Thursday-afternoon deadline at the Oficina de Registre d’Entrada in Eivissa that nobody outside the island tells you about. Ajuntament d’Eivissa wants 7 working days. Parque Natural de Ses Salines wants 14–21. Closed-beach work wants 21+. Drone wants an AESA filing, and all of Ibiza’s airspace sits inside the AENA CTR. We file the one that actually lands on the mayor’s desk — with the right file numbers, the right NIF, and the right coffee on the clerk’s desk.
What we handle
✓ Municipal permits — Ajuntament d’Eivissa, Sant Josep, Sant Antoni, Santa Eulària, Sant Joan
Ajuntament d’Eivissa Negociado de Licencias filing (7 WD), plus the four surrounding town halls running 7–10 working days. We route the dossier to the right desk at the Oficina de Registre d’Entrada on the right Thursday — not the one that makes you wait until Monday.
✓ Parque Natural de Ses Salines + Costas permits
Ses Salines Natural Park application via the Consell d’Eivissa environmental channel (14–21 WD), and Demarcación de Costas Illes Balears for any intertidal or closed-beach frame (10+ WD). Flamingo nesting closes parts of the salt-pans April–June — we build that into your shoot calendar before you lock dates.
✓ Heritage + closed-beach — Dalt Vila, Cala d’Hort, Es Vedrà lookouts
UNESCO Dalt Vila heritage permits via Consell d’Eivissa’s heritage office, plus closed-beach dawn windows at Cala d’Hort and the Es Vedrà lookout road (21+ WD minimum). Early-morning before the cruise-coach routes is the only workable window — we hold it with Guardia Civil on the access road.
✓ Drone, helicopter, road-closure, and AENA airside
AESA commercial drone applications (21 WD — all Ibiza airspace is inside the AENA Ibiza CTR, so a municipal permit never substitutes AESA). Specific-category authorisation (STS-ES or PDRA-ES route), AENA Ibiza airside coordination, helicopter routing, and Guardia Civil road-closure filings for coastal-road moving-vehicle shots.
Recent work
How we work
File the long-lead layers
AESA drone application goes in. Parque Natural de Ses Salines dossier submitted with NIF, shot list and waste plan. Closed-beach request lodged with Ajuntament and Costas together, not separately. The dossier that reaches the desk on day 21 is the one that comes back signed on day 1.
Municipal + Consell + heritage sign-off
Eivissa Ajuntament registers the dossier at the Oficina de Registre d’Entrada. Consell d’Eivissa heritage office signs off on Dalt Vila walls and bastions if in scope. Sant Josep, Sant Antoni and Santa Eulària files tracked per shoot day. No revision loops if the dossier is built right at T-21.
Guardia Civil + AENA + owners confirmed
Guardia Civil road-closure timings locked. AENA Ibiza airside (if needed) booked and deposit cleared. Private-finca contracts and deposits wired. Call sheet reflects the actual signed windows — not the aspirational ones.
Wrap, receipts, and quiet closeout
Waste off the beach, keys returned, Guardia thank-you noted. Every permit file archived and PDF’d for the agency within 48 hours of the truck leaving. Carbon log on request.
Ibiza — our home turf
Eivissa old town at 07:00 before the cruise-ship routes wake up. Ses Salines salt flats when the flamingos are still silhouettes. Cala d’Hort with the sun pulling behind Es Vedrà — thirty minutes, then the beach-club rigging trucks arrive. Dalt Vila’s south wall in raking light, before the Consell heritage gate opens to walking traffic. Formentera on the first ferry — there and back in a day if the permits say so.
| BEST LIGHT WINDOW | 06:45–08:15 + 19:00–sunset (May–Oct) |
| NEAREST AIRPORT | AENA Ibiza (IBZ) — 15 min to Eivissa |
| PERMIT LEAD TIME | Municipal 7–10 WD · Parque Natural 14–21 WD · Closed beach 21+ WD · AESA drone 21 WD |
| LIBRARY SIZE | 400+ properties, 12 years, one island |
If you need an ibiza film permit that actually gets signed — not a form you email into a void and chase for three weeks — you’re in the right tab. We file Ajuntament d’Eivissa dossiers every month. We know which clerk at the Oficina de Registre d’Entrada takes a dossier on Thursday afternoon and which one makes you wait until Monday. We know what the Consell d’Eivissa heritage office will push back on when you mention Dalt Vila. We know which month the Parque Natural de Ses Salines salt-pan work can’t happen because the flamingos are nesting. The permit that lands on the mayor’s desk is the one built by somebody who still talks to the mayor.
Municipal permits for Eivissa, Sant Josep, Sant Antoni, Santa Eulària and Sant Joan. Natural park permits for Ses Salines and Es Vedrà lookouts. Costas filings for any intertidal or closed-beach frame. Consell d’Eivissa heritage sign-off for Dalt Vila walls and bastions. AESA commercial drone applications — all Ibiza airspace is inside the AENA CTR, so a municipal permit never substitutes AESA. Guardia Civil road-closure coordination for coastal-road moving-vehicle shots. AENA Ibiza airside slots. Private-finca contracts across the island. These are ibiza shoot permits the way a producer needs them: filed in parallel, tracked per shoot day, archived on wrap.
Ibiza, Mallorca and Berlin under one contract — one producer, three postcodes, three bureaucracies, zero extra invoices. Ibiza photoshoot permits and the ibiza parque natural permit filed here; Mallorca Tramuntana stack filed the same week if your campaign crosses islands; Berlin Drehgenehmigung handled end-to-end if the trip extends north. Brief us the dates and the beach. We’ll come back with what’s filable, what needs a 21-day runway, and what can flex.
Questions we get a lot
How do I get into the Parque Natural de Ses Salines for a shoot?
You file a dossier with the Parque Natural office through the Consell d’Eivissa environmental channel. Lead time is 14–21 working days — not the 3–5 days they’ll quote informally. Flamingo nesting closes parts of the salt-pans April through June; that’s not negotiable. We build your shoot calendar around the biology, not the other way around. Submit the dossier clean the first time and the sign-off comes back clean.
Can you close a Ses Salines beach for a sunrise window?
Yes, for a 30–90 minute dawn window — but it needs a 21+ working-day filing with Ajuntament de Sant Josep, Demarcación de Costas Illes Balears, and Parque Natural. Costas is the third signature that nobody warns producers about — the dossier that routes through the town hall alone will be rejected. We get a Guardia Civil presence on the access road so the yoga classes don’t walk through frame.
Drone over the Ibiza coast — what actually clears?
All of Ibiza’s airspace is inside the AENA Ibiza CTR, so a municipal permit never substitutes an AESA filing. You need AESA operator registration, a registered UAS, specific-category authorisation (typically STS-ES or a PDRA-ES route for commercial coastal work), and coordination with AENA Ibiza. Lead time 21 working days, honest. Es Vedrà has further restrictions as a protected natural area on top of the CTR layer.
Dalt Vila is UNESCO — can we still shoot in the old town?
Yes, but the route is different. Ajuntament d’Eivissa files the municipal occupation permit; Consell d’Eivissa’s heritage office signs off on the specific walls, bastions and bastion-top terraces you’re dressing or lighting. Expect 14 working days minimum, sometimes longer if your shot list includes the cathedral surrounds. No open flames, no anchor points into stone. Early morning before the cruise coaches is the only workable window.
Commercial vs editorial — does the permit route differ?
Yes, materially. Every authority on the stack — Ajuntament, Parque Natural, Costas, Consell heritage — applies separate fee bands and documentation requirements for commercial work versus editorial. Commercial means a client campaign; editorial means unbranded portfolio work. Filing commercial scope under an editorial declaration is the fastest way to have your permit revoked on shoot day. We quote the right route from the first call.
Can we use a private finca and skip the permit stack?
Partially. A private finca in Santa Gertrudis, San Rafael or Santa Eulària skips the municipal-occupation layer and the heritage layer. You still need Ajuntament notification for vehicle movements on public roads, Guardia Civil coordination if trucks block a lane, and AESA if you fly. A drone-plus-coastal-road-plus-finca campaign can mean three offices even when the shoot itself is behind a private gate.
We need Guardia Civil to close a coastal road — how far out do we need to start?
21 working days minimum for any closure on the Es-10, Es-20 or Sant Josep–Es Cubells stretch. The filing routes through the Ajuntament, the Consell d’Eivissa roads office if the carretera is a Consell road, and Guardia Civil confirms the window and officers. Closures run 30–45 minutes per take, rolled every 20 minutes during a window. The dossier has to be clean — incomplete paperwork gets the window pulled the morning of.
Do you cover Formentera day-trips from Ibiza on the same permit management?
Formentera is a separate stack — Consell Insular de Formentera as the single window, plus the Formentera side of Parc Natural de Ses Salines covering Illetes, Llevant and Espalmador, and Costas separately. Lead time 14–21 working days. We routinely file both islands in parallel so your crew can ferry over at 07:15 and shoot both islands on one retainer. The ferry from Eivissa port to La Savina is 30 minutes on Balearia or Trasmapi.
Send us a brief
Tell us the dates and the beach. We’ll come back with what’s filable, what’s not, and what needs to be pushed a week. Reply in under 4h.
We keep everything under NDA by default.
